Booking System
BookEntertainment has an integrated booking system to help you manage your booking admin.
Calendar view
You can view your upcoming bookings by using the calendar and clicking on the booking:
Booking lists
Below your calendar you will find a list of bookings grouped by status:
- Bookings Awaiting Confirmation - Bookings that you have to accept or reject ASAP
Confirmed Reservations - Bookings that have been confirmed and deposit paid
Rejected Reservations - Bookings that you have rejected (This should always be empty!)
Cancelled Bookings - Bookings that have been cancelled
Block Days - Days that you have manually marked as unavailable
Completed reservations - List of past bookings
Every booking will show:
- Booking Reference Number
Act - What act is booked (You can have multiple acts/services on one account)
Name - The customer's name
Price - Total price of booking
Date - Event/Booking date
Status - The status of booking
Payment Status - The payment status of the booking can be:
Deposit paid - Customer has paid their 20% deposit
Partially Paid - Customer has made partial payments towards their balance
Paid - Customer has fully paid their balance
Payment Error - Customers card has been declined
- Message Button - Send message to the client
Flag Button - Flag the booking to Admin to make changes
View Button - View full booking details
Viewing a booking
When you view a booking you can see the following details
- Booking Reference, Date and customer - Buttons to message or flag booking are at top
Brief description of booking
Booking Info - Timings, Setup times etc...
Client Details
Act Details
Venue Details
Financial Details - Including amount, remaining balance and balance due date